Simplify docs around Chair election, roles, and responsibilities #432
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| After the results are announced the TAC members will elect a Chair and a Vice Chair with 1 week for nominations and 1 week for votes. Results may be announced when all votes are cast. The candidate with the most votes will serve as Chair and the second as Vice Chair. The Chair may however choose to swap seat with the Vice Chair if agreed by the Vice Chair. | ||
| After the results of the community elections and Governing Board appointments are announced, the TAC members will elect a [Chair and a Vice Chair](/process/tac-member-R&Rs.md#tac-chair). | ||
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| The TAC Chair nomination period shall commence as soon as new TAC members are seated (typically, at the beginning of the year) and shall conclude at the end of the first TAC meeting of the year. |
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@ossf/tac — I've edited this section to reflect what we're currently in the process of doing, as opposed to the one week for nominations and one week for votes.
Happy to revert that piece, but calling it out, as it's a decision point that merits discussion.
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This is fine with me but I have to say that we've got to do better at following whatever process we have. This hasn't been the case unfortunately. We just can't keep changing our documentation to match what we did just because we ignored our documented process. It's fine to change our process of course but it's got to be intentional.
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We still did take ~1 week for nominations (it was relatively informal) prior to the Jan 7 TAC meeting, and are taking 1 week for voting. So, I actually don't think that's changed. And we won't be concluding this year's election by the first TAC meeting, but I'm ok with bounding the timeframe for the election to the second TAC meeting. The biggest change I see is the involvement of OSSF staff this year. In the past, voting was done "internally" within the TAC.
EDIT: to be clear, given that we actually did follow the documented process relatively well, I think we need to keep that text in the documentation, and just refine it with the time bound.
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And we won't be concluding this year's election by the first TAC meeting [...]
@marcelamelara — just a point of clarification, the proposed text says that:
The TAC Chair nomination period [...] shall conclude at the end of the first TAC meeting of the year.
i.e., nominations need to be in by the end of the first meeting so that we can complete elections ahead of the second meeting
I'll refine the language a bit more based on the other feedback.
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Ah! Thanks for clarifying, I misread that. I'm do worry that bounding nominations to the first TAC meeting may end up giving the new TAC only a couple of days (depending on the meeting schedule), but I'm generally still ok with saying that the TAC SHOULD aim to complete the chair/vice-chair election process by the second TAC meeting of the year.
Signed-off-by: Stephen Augustus <[email protected]>
| After the results are announced the TAC members will elect a Chair and a Vice Chair with 1 week for nominations and 1 week for votes. Results may be announced when all votes are cast. The candidate with the most votes will serve as Chair and the second as Vice Chair. The Chair may however choose to swap seat with the Vice Chair if agreed by the Vice Chair. | ||
| After the results of the community elections and Governing Board appointments are announced, the TAC members will elect a [Chair and a Vice Chair](/process/tac-member-R&Rs.md#tac-chair). | ||
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| The TAC Chair nomination period shall commence as soon as new TAC members are seated (typically, at the beginning of the year) and shall conclude at the end of the first TAC meeting of the year. |
There was a problem hiding this comment.
This is fine with me but I have to say that we've got to do better at following whatever process we have. This hasn't been the case unfortunately. We just can't keep changing our documentation to match what we did just because we ignored our documented process. It's fine to change our process of course but it's got to be intentional.
marcelamelara
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Co-authored-by: Zach Steindler <[email protected]> Co-authored-by: Georg Kunz <[email protected]> Signed-off-by: Stephen Augustus <[email protected]>
Signed-off-by: Stephen Augustus <[email protected]>
Signed-off-by: Stephen Augustus <[email protected]>
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@ossf/tac — I've processed the review feedback and this should be ready to merge now. |
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At this point there are more lines being added than deleted so I'm not sure the title is quite right - it probably should say something like "cleanup docs ..." - but that's a detail that I'm only pointing out because I tend to be pedantic about this kind of stuff. ;-)
It LGTM otherwise.
Thanks!
This is a follow-up to @marcelamelara's review comment around simplification of references to TAC Chair roles, responsibilities, and election process.
ref: #430