HfLA: Design Meeting Agenda

[kristine-eudey]

Dependency

When we get a new design lead

Overview

This issue tracks the agenda for the UX team's weekly Thursday meetings.

Agenda Template:

Meeting: (DATE)

Participants:

Things to discuss:

Things discussed:

Actions to take:

Weekly Agenda

Meeting 8/12/21
Meeting 8/19/21
Meeting 8/26/21

[kristine-eudey]

Meeting: 8/12/21

Participants:
Anh, Basu, Simone, Sophia, Ava, Saasha, Kristin, Christina, Kristine

Things to discuss:

• Weekly Standup: Are you currently working on an issue?
  - If yes, what have you done on it since last Thursday?
  - Any blockers? Want feedback?
  - What do you plan to accomplish by next Thursday?
  - If no please take an issue tonight.
• Issues to assign
• Meetings - encouraging cameras to increase sense of connection, if you feel comfortable doing so
• Research updates
• Homepage redesign updates: current version

Things discussed:

• Basu: Gave update on donor/partner research plan
• Christina - Would like some input from the team on her Member Feature research. Will reach out via Slack
• Sophia: Recently finished design issue for footer. Taking issue Adjust and standardize "Share Your Wins" form page #2021
• Saasha: Very close to being finished with mega-footer (issue Navigation options (like having all pages show up in footer) for many pages #1969), will be finished for review at Sunday meeting.
• Kristin - Waiting on feedback at Sunday meeting regarding issue Add GitHub links to Community of Practice pages #1979. Will work on continued homepage design with Kristine.
• Anh: Completed her recent issue. Taking issue Write copy for Projects Page Header #1051
• Simone: Working on research plan.
• Kristine - Gave update on current homepage redesign plan
• Sophia let us know that there's already been audits of all buttons on the site, from the dev perspective in issue Audit all buttons on hackforla.org website #1921, and possibly from a design perspective in an issue Danielle made.

Actions to take:

• Everyone to tap their networks for potential donor/partner research participants. Send email addresses of folks we could contact to see if they'd be willing to participate in a 30-45 minute interview to Basu.
• Kristine will provide feedback to Saasha on footer in preparation for presentation at Sunday meeting.
• Anyone interested in a homepage design work session on either Friday 8/13 or Saturday 8/14 please reach out to Kristine.

[kristine-eudey]

Meeting: 8/19/21

Participants: Kristine, Anh, Basu, Simone, Ava, Alyssa

Things to discuss:

• Updated process for completing an issue
  • What to do when you're finished with an issue:
    • Make a comment on the issue alerting that you've completed the design portion of the issue.
    • Leave issue open and drag it to the UAT column. That is where design lead will look to approve completed issues to pass on to product & dev teams
  • What to do when you need guidance / have a question.
  • When to use Questions / In-Review Column vs. when to add "Help wanted" label
• Any questions on GitHub process? Anything you're confused by or isn't working and want to discuss?
• Questions about an Issue:
  • Alyssa's Guide Pages Prototype: Would like feedback on formatting (Indentation).

Things discussed:

• Week Stand-Up:
  • Basu:
    - We are currently working on the research for the Home Page.
    - We are done with the interview guides, and the PMs will provide a review.
    - Working on the demographics.
    - Ready to interview people.
    - Would need to clarify with Bonnie to see how we schedule interviewees.
    - We found participants who are interested. Will continue to reach out as well.
  • Kristine:
    - Working on the home page.
    - Meeting with Bonnie and new PMs.
    - Sihem became the new advisor for the team.
  • Alyssa:
    - Working on the guide pages prototype.
    - Collaborating with Bonnie in implementing new guide pages into the prototype for testing.
  • Anh:
    - Will be working on a copy for the Projects Page.
    - Will create a draft to have something tangible.
  • Simone:
    - Been working with Basu and the Research Team.
    - Moving along with the research.
• Updated process for completing an issue and milestones.
  • Note: The handle for our design team is @ hackforla/website-design
• Feedback on Guide Pages Indentation (Alyssa).
• Home Page Discussion and Review:
  • Program Areas Section:
    - How do we make the description for the Program Areas more succinct?
    - Need to have more SVGs for the technologies.
  • Impact/About Us Section:
    - What needs to be in the section to make it an About Us Section?
  • Communities of Practice:
    - Find icons for the CoPs.
    - Issue for this has been created. Currently in the New Issue Approval.
    - Ava will have the dev team help to find the logos.
    - Note: Since we don't have the mobile design yet, we will collect the largest SVGs.
  • Wins Page.
• Home Page Figma Design of the current version in the red box.

Actions to take:

• Reach out to more people to interview via Slack General Channel. (4-5 People)
• Find as many SVGs for the technologies under the Program Areas Section.
• New issue to find icons for the Community of Practice. Gather .svg files for icons of technologies used at HfLA #2130

[kristine-eudey]

Meeting: 8/26/21

Participants: Kristine, Basu, Alyssa, Janie, Anh, Simone, Sophia, Saasha, Ava, and Pamela

Things to discuss:

• Weekly standup: What progress have you made on issues you're working on in the past week? What are your goals for the next week? Any questions / anything you'd like feedback on?
• New issues in need of designers
• Homepage Redesign - Current version & planning for mobile
• Guide Pages Inquiry: What is the Header? (Alyssa)

Things discussed:

• Weekly Standup:
  • Kristine:
    - Working on the homepage.
    - Close to having the desktop version done.
    - Will be working on mobile soon.
  • Basu:
    - Doing progress with research team.
    - Reviewed PM team suggestions.
    - Done with editing according to suggestions.
    - Will comment on why we take certain suggestions and why we did not take certain suggestions.
    - Will start on the interview process.
  • Alyssa:
    - Working on redesigning the Guide Pages.
    - Needs feedback about the Header from the Design Team.
  • Janie:
    - Applied feedback on Program: Citizen Engagement from Sunday's meeting.
    - Will create a new mockup to share on Sunday.
  • Anh:
    - Applied feedback on Project's Page from Sunday's meeting.
    - Note: According to the research, our prospective volunteers are more drawn to the projects.
    - Discussed the CTA (Join Us Page). (Our team voted for the Join Us Button.)
  • Simone:
    - Been working with the Research team.
  • Sophia:
    - Finished Share your Wins form. Ready for review.
    - Issue is in UAT. Adjust and standardize "Share Your Wins" form page #2021
  • Saasha:
    - Discussed the Mega Footer.
    - Feedback: Did a number of versions. Go with the sentence case.
• Discussed who is available to take on new issues.
• Homepage Redesign - Current version & planning for mobile
  • Updates:
    - New menu bar with the gray box.
    - Added a section: Explore our Technologies.
    - Rewording on the Wins Section.
  • Home Page Mobile:
    - Anyone interested in building ideas starting next week? Anh, Alyssa, Janie

Actions to take:
- Home Page Mobile: Anh, Alyssa, Janie are interested in ideating for Home Page Mobile.

[kristine-eudey]

Meeting: 9/2/2021

Participants: Ashley, Ava, Kristine, Alyssa, Simone

Things to discuss:

• Weekly standup - What progress have you made on issues you're working on in the past week? What are your goals for the coming week?

• We need to bring more designers onto the team! Know anyone?

• Figma organization & best practices / aligning the team on the convention for organizing our designs in Figma

  • Everything needs to be in a linear path. Whole path should readable from top to bottom, left to right.
  • Each new fidelity level goes down a line
  • Most updated version on the right.
  • Current design should always be bottom right, with a pink box around it. Did you make a change that was signed off on and updates the current design? Move the pink box to it. Let's minimize using differently colored boxes.

• CoP icons on the homepage - feedback?

• Donor/Partner Usability test brainstorm

• Pressing Issues:

  • Perform site audit of mobile navigation #2190
  • Design mobile version of new homepage #2213

Things discussed:

• Weekly Stand-Up
  • Kristine:
    • Working on the Home Page.
    • Creating issues and participating in the team meetings.
    • Cleaning up the Figma.
    • Putting a group together to work on the Home Page.
  • Alyssa:
    • Finalized redesign of the Guide pages.
    • Working on developing the pages.
    • Working on documentation for research on cloning our Hack for LA website with Netlify.
  • Ashley
    • Will work on the audit of the mobile with the team.
    • Will work with Kristine in cleaning up the Figma to show the current version.
• Figma organization & best practices / aligning the team on the convention for organizing our designs in Figma
  • Everything needs to be in a linear path. Whole path should readable from top to bottom, left to right.
  • Decided to uses boxes to show a linear path. Just need to have colors to denote what each boxes mean.
  • Pink Boxes are current one.
  • Make sure that everything that's current reflects what we have in the Current Page.
    
• Homepage
  • Would like to have UX Designers to be part of the usability testing.
  • Discussed Program Area Section.
  • Discussed the section: "Explore Our Projects by Technologies."
  • Discussed testimonials, CoP.
    • Looking into other icons for CoP.
  • Discussed wins sections.
    • Wins would be randomized.
    • What is the "see more" going to do when someone clicks on it?
      • It would lead to the Wins Page. Another idea would be have the wins card take the users to the person's LinkedIn.
      • The "see more" in the Wins card will be reflective with the
  • Feedback from the team:
    • Are we planning to use a different font for this section?
      • It's still Roboto, just bigger.
      • Learn More and Join Us buttons may be confusing because it looks alike, even though it will lead to different pages.
        • We could swap the sections around so that the call to actions (to Join Us) would stand out.
      • Create a style sheet that would introduce new font sizes.
    • Are we on the final stages of Home Page (and will there be more changes in the future)?
    • Our UX/UI team are still working on the home pages so when we have the final product, then there will be no further changes.
• Donor/Partner Usability test brainstorm
  • Reviewed the Homepage Redesign Research Plan. Figma Link
  • Structure on the Usability:
    • Test based on sections; encourage the interviewees to share any of their thoughts.
    • Ask them about terminology.
    • Next Meeting: TBD

Actions to take:

• Brainstorm the Structure of the Usability Testing: Schedule to meet next week. (Labor Day on Monday.)
• Design Mobile Version for Homepage: Schedule to meet.
• Clean up Figma.

[kristine-eudey]

Meeting Date: 9/9/21

Participants: Kristine, Anh, Janie, Alyssa, Kristin, Ashley, Simone, Basu

Things to discuss:

• Weekly standup - What progress have you made on issues you're working on in the past week? What are your goals for the coming week?
• We need to bring more designers onto the team! Know anyone?
• Figma organization (quick recap for those who missed last meeting)
• Reminder to keep issues you're assigned to updated weekly.
• Usability test planning meeting - Monday 11:30am PST
• Issues to assign:
  • Create a Mock Video to instruct common kanban tagging mistake #916
  • Mobile Responsiveness check on donate page #1841
  • Adjust "...See More" placement on Wins Cards #2207

Things discussed:

• Introductions
• Discussed if anyone know any designers to join our team.
  • Alyssa knows someone who is interested - will update when colleague returns from out of town.
• Weekly standup
  • Kristine:
    • Met with Bonnie to organize the project board.
    • Home Page is under construction, but everything is going well.
    • There is a section that needs improvement - hoping next week that we will have a final version.
    • Janie and Alyssa will work on the mobile version of the home page.
    • Will work on planning the usability test on the home page for donors and partners.
  • Basu:
    • To start the page, should it be clickable on the mockups? In a perfect world, it would great. Realistically, the resources and time may not be feasible.
    • Usability test planning meeting - Monday 11:30am PST
      • Our main goal is to create questions that we can use for donors and partners.
      • Focus by sections.
      • To start the page, should it be clickable on the mockups?
        • In a perfect world, it would great.
        • Realistically, the resources and time may not be feasible.
    • Are we recruiting anyone else aside from donors and partners?
      • Yes, anyone who is focused on giving would be helpful.
  • Janie:
    • Updated the mobile version on the mobiles page and moved it to UAT.
    • Grabbed a new issue regarding the 404 page.
  • Alyssa:
    • Redesigning Guide Pages.
    • Would like to collect feedback from team to see if anything needs changes before meeting with Bonnie tomorrow morning.
    • Would also like to talk about the files.
  • Kristin:
    • Looking for a new issue!
  • Anh
    • Working on copy for Project Page - there's a direction change in the process.
    • Will work on the mobilizing on the Home Page and audit.
  • Simone
    • Working with the research team in formulating a plan for the usability testing.
  • Ashley
    • Working on the site audit. Will update us with questions.
• Discussed that we need another UX Researcher.
• Reminded the team to keep issues you're assigned to updated weekly.
  • Please be sure to add a comment with your progress report after assigning yourself with a new issue.
• Assigned Issues:
  • Create a Mock Video to instruct common kanban tagging mistake #916
    • How to create a video to show how to make issues on GitHub the wrong way with screen-recording.
  • Mobile Responsiveness check on donate page #1841
    - Need to check the mobile responsiveness on the Donate Page with your phone.
    - Check the functionality issues to see how the development worked on mobile.
    • UPDATE: We will place this in the backburner because we need clarifications on Sunday.
  • Kristin -- Adjust "...See More" placement on Wins Cards #2207
    • Goal is to take the ...see more and place it at the bottom of the card.
    • Note that it's created with auto layout.
    • The ... will show that there's overflow text and the modal.
    • Other solutions are welcome!
• Guide Pages Redesign Feedback:
  • Discussed Heading: Oswald
    • Since we have Roboto as the text in our Design System, we need to follow it to ensure it's cohesive and create a unity with rest of the website.
  • Discussed spaces between the paragraph and the headings - 36px.
  • Discussed alternative paragraph font size (16px vs 18px).

Actions to take:

• Meeting on Monday 11:30AM PST/2:30 PM EST to do usability testing.
• Will need to reach out to Ryan Curtis and Kevin Wang from Community of Practice to recruit new Designers and Researchers.

[kristine-eudey]

Meeting: 9/16/21

Participants: Kristine, Basu, Anh, Simone, Janie, Alyssa, Ashley

Things to discuss:

• Weekly standup
• Sunday meetings
• Participant recruitment and interview
• Script to recruit corporates
• New researcher recruitment
• Review Issues
  • Guide Pages (Alyssa)

Things discussed:

• Weekly standup
  • Kristine
    • Worked on the Home Page.
    • Updating the hero section.
    • Working on sourcing new photos for the Program Areas.
    • Figuring out how to structure our UX Team to focus on outcomes that the users and business would have.
    • Planning to have a meeting where our team will brainstorm how to achieve these goals.
  • Basu
    • Posted a call out on GitHub and the UI/UX Slack Channel.
    • Will join the Community of Practice to recruit more people.
    • Would like to have someone who has experience with Miro.
    • Will do a rough draft of the script and have it done by Friday. The interview process will be on Sept 28th and 30th.
    • Meeting with UX Research Team on Monday, 9/20/21 at 11:30 AM PST/1:30 PM CST.
  • Simone
    • Worked with Basu on Homepage Redesign Research Plan.
  • Janie
    • Worked on the mobile home page's wins.
    • Assigned self with 404 page - will work on it soon.
    • Will work on the Get in Touch.
  • Alyssa
    • Worked on the home page mobile.
    • Worked on Guide Pages Redesign.
• Homepage Redesign Research Plan Feedback
  • Comparative Version: Have a grid that would show two versions?
• Home Page Mobile Discussion
  • Reviewed Wins Page Mock-Ups (Janie)
  • Reviewed Hero Graphic and Program Areas (Anh)
  • Reviewed Technology and Communities of Practice Sections.
• Meeting on Sunday
  • Kristine will not be able to attend. If you have issues that need review, please bring it to the meeting on Sunday.

Actions to take:

• Continue working on the Home Page Mobile.
• Recruit more UX Researchers for Usability Testing of the Home Page.
  • Next Meeting is on Monday, 9/20/21 at 11:30 AM PST/1:30 PM CST.

[abenipa3]

Meeting: 9/23/21

Participants: Kristine, Simone, Basu, Janie, Alyssa

Things to discuss:

• New Member
• Weekly standup
• UX Research: Home Page
• Review Issues

Things discussed:

• Danya will onboard in the General HfLA meeting as a UX Designer.
• UX Research Team
  • Need the designs to use for the testing.
  • Interview schedule in this [spreadsheet].(https://docs.google.com/spreadsheets/d/1dbRq7z42hAyRIU75XBDfsaaVAVz8kVbQ/edit#gid=699027266)
• Janie's Update
  • 404
    • Will work on it soon.
  • Reviewed Home Page's CTA
    • Any way to document behavior?
      • There's no standardized way of doing this. It's totally fine to use annotations and arrows if needed.
      • Updated the mobile for the home page.
    • Reviewed Home Page's Wins
    • Is it possible to see if we limit the number of characters?
    • Is there a best practice in applying spacings on links in mobile?
• Alyssa's Update
  • Reviewed Home Page
  • Reviewed Guides

Actions to take:

• Discuss in the Sunday Meeting: Home Page's Wins
  - Is it possible to see if we limit the number of characters?

[kristine-eudey]

Meeting: 9/30/21

Participants: Kristine, Basu, Anh, Anya, Simone, Ashley, Kristin, Alyssa

Things to discuss:

• Write copy for Projects Page Header #1051
• Work flow for guides to appear on the website #1630

Things discussed:

• Introductions. Welcome, Anya 🙌
• Weekly Standup
  • Basu and Simone:
    • Interviews for Home Page Redesign this past week.
    • Usability Testing: If anyone knows a Donor, please contact them to ask if they're interested in being interviewed.
  • Alyssa:
    • Guide Pages (has updates for the team to review).
    • Home Page (continue working on it).
  • Ashley:
    • Was working on the mobile audit.
    • Will transfer file to Hack for La's File.
  • Anh:
    • Currently working with Dev regarding HfLA Projects' Images.
      • Each project has images for their hero section, but some of the hero images don't work (not much consistency.
      • Looking into creating a best practice/template for projects to show what kinds of imagery works for the projects.
    • Will need to gather more clarification on Sunday.
  • Kristin
    • Will assign a new issue.
• Issue Discussion
  • Discussed issue created for Home Page Mobile Design mobile version of new homepage #2213
  • Wins Randomizer for homepage #2304
    • What is our role here?
      • The wins card will be randomized with 10 different wins from different fields.
        • There are hardly any wins submitted by UX/UI people.
      • This issue is about getting people to submit a win.
      • Basu - Reach out to former UI/UX people (current and/or former) and try to get people to contribute wins (tell them we’re going to feature these wins on the homepages. Ask UI/UX CoP leads to doing an @channel to drum up more wins from the community
        • Please feel free to let us know if you need help.
    • Guide Pages
    • Projects Page
      • Do we want to read it horizontally or vertically?
        • Team voted for Version 2.
      • What if we add the divider line?
        • Still voted for Version 2.
      • Planning to bring the discussion on Sunday with the Website team for extra feedback.
• Assigning Issues
  • Mobile Responsiveness check on donate page #1841
    • Going through the Donate Page with your phone and write to Development what is wrong?
    • Document under the issue. Communicate in any way necessary.
    • You could also use Inspect to test the page.
    • Assigned to Ashley.
  • Change mobile menus on Toolkit page #2171
    • Redesign the menus. Needs to get done ASAP.
    • Assigned to Kristin
  • Create new gradient overlay for Projects pages #2312

Actions to take:

• Home Page Mobile - Talk about when we could finalize the home page mobile design during our next Thursday meeting.
• Projects Page - Bring discussion on which mockup looks best with the Website Team on Sunday.

[kristine-eudey]

Meeting: 10/7/21

Participants: Basu, Anh, Simone, Kristin, Kristine, Alyssa, Adam

Things to Discuss:

• Naming the HfLA Design System
• Review homepage mobile design
• Design System Inquiry from Guides Team (Alyssa)
  • Accessibility Issue about using strong vs bold and em vs italics [Resource]
  • Has the copy text in the design system pages been accessibility tested?
• Our work / our team - how are things? Anything we can change/improve? (let's push this topic to next week's meeting since a lot of people can't make it tonight)

Things Discussed:

• Website Team Update:
  • Ava is no longer the lead - She transferred to Civic Tech Team.
  • Adam will be the Team Lead for Development.
• Stand-Up Session
  • Kristine
    • Created a full mock-up of the home page mobile.
  • Basu and Simone
    • Research Team is currently working on the analysis part of the Home Page.
    • Simone will be presenting on Sunday.
  • Anh
    • Working on the header issue.
  • Kristin
    • Working on the mobile menus.
    • Aim to have it done before Sunday.
  • Alyssa
    • Been working on the Home Page Mobile. Looking for feedback.
    • Got mockup for Guide Pages finalized.
    • Working on development.
• Home Page Mobile Review
  • Reviewed the following changes made after creating a full-page mockup:
    • Program Areas
      • Discussed mobile carousels for Program Areas.
        • Helpful article for our references.
      • Voted for the carousel in Full Mockup#3.
      • Is it possible to show the first five categories and then have a new batch of new categories?
        • Yes, it's possible (Adam)
      • Are there best practices on what the ideal thing is for carousel menus?
      • Create a new mockup with the arrows.
      • Check out Figma App called Figma Mirror, which will help preview mobile mockups.
    • Communities of Practice
      • Concern: Font and Background Color in Project Management may not pass the Contrast Checker.
        • Update: It passes the WCAG AA, but not the WCAG AAA [Contract Checker Screenshot]
        • Discussed if the categories under CoP should direct us to specific categories (PM, Data Science, etc)?
      • The team agreed to have the links direct the user to the specific categories.
    • Join Us
      • Discussed each section for mockups - is it too long? (Wins)
      • Can we have variations in the card that will minimize the Wins (reduce the number of characters and icons)?
      • Yes, with CSS and JavaScript!
    • Wins Card - Will follow up with Janie.
      • See what we could do a expand button in the wins?
    • CTA - Try to add Join Us Button back to hero.
• Voting on Design System Name via Miro Board:
  • Create three sticky notes and add them next to the choices. [Link]

Actions to take:

• Wins Card - Will follow up with Janie.
• Program Areas - Create a new mockup with the arrows.

[kristine-eudey]

Meeting: 10/14/21

Participants:

Simone, Basu, Anh, Kristin

Things to Discuss:

• Weekly Stand-Up

  • New process: we will run the weekly stand-up from the In-Progress board, discussing the status of each issue that's currently assigned to someone on the team. The goal of this is to keep better track of in-progress issues, encourage the practice of providing regular updates on issues, and increase engagement with the Github project board.

  • ** Please be sure to provide an update on all issues you're assigned before each week's meeting **

  • Anh: Creating a master template, the banner is changing, wants to talk to the developers this Sunday

  • Adam - Creating an issue about issue Create hero image best practices template for Project Pages #2311

  • Simone and Basu: Analysis for donor interview and in progress, wrapping up our additional interview this week

  • Kristin: Updating the mobile menu

    Current In-Progress issues:
    - Standardize how 'Overview' links open pdf files #2211

• Not sure about carousal being not clickable at this time

• Two columns with name and icon

• The card with the drop shadow and the blue one looks clickable

• Can we make the technology clickable? Yes!

• Kristin liked the top one

• Anh liked the top and the second one
  - Work flow for guides to appear on the website #1630:

• More breathing room
  - Wins Randomizer for homepage #2304

• Please submit your wins so we can feature them in the randomizer on the new homepage.

• What's the content and size we are looking for UX alumni asked.

• We can ask them to write whatever they want but will provide a guide on what we are expecting and we can edit it later
  - Mobile Responsiveness check on donate page #1841 - @ashleylin1 are you working on this? If so please provide an update with ETA, if not please put it back in the prioritized backlog so someone else can work on it.
  - Change mobile menus on Toolkit page #2171
  -
  - Gathering images to represent Civic Tech Infrastructure program area on homepage #2328 - If you have any ideas for an image that could better represent the "Civic Tech Infrastructure" program area please add it as a comment on this issue!
  - Perform site audit of mobile navigation #2190 - There are new next steps on this issue: analyzing the findings, summarizing takeaways and recommendations, and making a quick presentation to share the findings. @ashleylin1 thanks so much for all your work on this one so far, would you like to continue on with the next steps? If so please feel free to (and comment with an update), otherwise you can unassign yourself and put it into prioritized backlog and someone else can take it. (high priority)
  - Create hero image best practices template for Project Pages #2311
  No updates, still working on it

• Design critique / review:

  • New nav bar Finalize new nav bar order #1256 (Kristine's issue, postpone to next week)

  • Homepage mobile Design mobile version of new homepage #2213

    • Please discuss and share thoughts on the padding of the sections. The current design has 48px at top and bottom of sections and 36px between headings and content within sections. This is a divergence from the design system, but if that guidance isn’t working we can update it (it’s a living document that should be responsive as needs change). Do we think there should be even more breathing room? Ideally people would be able to focus one section at a time before scrolling down to the next.

  • 

  • Any ideas for improvement on the Wins section?

  • 

• Jobs to be done

  • If you haven't done so, take 5 mins to update your issues.
  • Submit a Win! We need more UX wins to include in the randomizer on the new homepage, please consider submitting!
  • Vote on Design System name: https://app.usabilityhub.com/do/76851981216b/7fc

[kristine-eudey]

Meeting: 10/21/21

Participants: Simone, Kristine, Basu, Kristin, Adam, Jackie

Weekly Stand-Up (via Project Board - In-Progress) / Updates:

• Introduction of the participants
• Job update of Basu
• How to transition from HfLA to new jobs smoothly (allowing team members to lead)
• How to include PMs in our meetings?
• How do you measure success in the job interview - a common interview question and looking for more quantitative data -can
  PMs help?
• Kristine helped Jackie to understand how we use github
• Research team will work individually and collaboratively for next week's presentation on the persona
• Kristine worked on the top Nav on the drop-down menu items
• Kristine and Basu helped Jackie understand what research and design we are doing to improve the homepage
• If you have not updated your issue this week, please take a minute to do so now~

Design Critique:

• Finalize new nav bar order #1256
• Homepage Mobile Version - Ready to hand off to devs! Great work everyone!

Actions to take:

• Final round of voting for Design System name- Vote here
• For UX research: Write an issue for creating a survey that is sent to people when they make a donation to help us better understand the demographics of our donors.
• Anyone who isn't currently working on an issue: self-assign one from the top of Prioritized Backlog (if you're able to work on something this week).

[kristine-eudey]

Meeting: 10/28/21

Participants: Anya, Simone, Jenna, Kristine, Jacqueline, Alyssa, Anh

Weekly Stand-Up (via Project Board - In-Progress) / Updates:

• If you have not updated your issue this week, please take a minute to do so now~
• Github intro / refresher

Design Critique / Sharing work in progress:

Items Discussed:

• Welcome to the team, Anya and Jenna!
• UX Team Introduction 🎉
• Weekly Stand-Up
  • UX Research - Draft Donor Research Project (Simone) [Link]
    • Simone will be presenting the summary of our Donor Research Results
    • Team Feedback:
      • The persona will help communicate with the entire Website how we're making design decisions while providing the needs of users.
      • What are the next steps for more donations?
        • Will need to discuss this with Bonnie on how to move forward with this information.
      • Redesign really reflects how we applied users feedback.
      • Insight: Have different web pages/personas that would target different groups of donors.
      • Persona is a great summary! Maybe show a Miro Board that to show that we spoke with the individuals as well.
      • Keep it concise, some of the texts are long, so maybe shorten it.
      • Have a Persona that would summarize the slides for individuals.
  • Guides Design System
    • We will need to update the design system that will reflect on the new design. It may be a helpful reference for other pages.
      • Here are a couple of resources: [Figma] [Space Hierarchy Notes]
      • For questions, please reach out to @alyssabenipayo
  • Github Project Board Review
    • Will discuss this further the next time we meet.
• No meeting this Sunday! Have a chill Halloween 🎉

Actions to take:

• UX Research Presentation
  • Make long text in slides concise.
  • See if we could add our Miro Board of our interviewees to the slides.
  • Refer to Team Feedback for more information.
• Guides Design System
  • Create an issue: Updating Guides Design System

[kristine-eudey]

Meeting: 11/4/21

Participants: Issac, Anh, Kristine, Jenna, Matthew, Simone, Alyssa, Ida, Jackie, Anya, Kristin

Weekly Stand-Up (via Project Board - In-Progress) / Updates:

• If you have not updated your issue this week, please take a minute to do so now~
• Another new teammate, introductions!
• Kristine announcement

Design Critique / Sharing work in progress:

• Reviewed Anh's Issue: Update link and copy on 404 page #2129
  • There are inconsistencies in the spelling for "site map" ("site map" and "sitemap")
  • Add a copy that would notify people that the sitemap would include active pages and ones that are currently in development.
  • Share in the Sunday meeting.
• Reviewed Kristine's Issues:
  • Gathering images to represent Civic Tech Infrastructure program area on homepage #2328
    • One of our research interviewees suggested that we change the image for the Civic Tech section.
  • Wins Randomizer for homepage #2304
    • How to encourage our volunteers to share their Wins? Could we establish a more clear offboarding?
    • Ideas: Maybe have an exit interview for members to share what works and what didn't work during their time in HfLA
• Alyssa's Issue:
  • Guides Pages currently in development
• UX Research Team
  • Currently working on our next target: Corporate Donors.
    • Bonnie will be collecting corporate donors for our research team to interview.
    • After the interview, will compile data for our personas.
  • Next Research on Monday, 11/8
  • UX Research Results Presentation will be on Sunday, 11/7

Items Discussed:

• Team Introductions 🎉
• Kristine Announcement
  • Last day at the end of November.
  • Thank you for everything, Kristine 😄 ❤️
• Weekly Stand-Up
  • High Priority Issue Available: UI/UX Design for Checkboxes/Inputs #1398
    • Updating the Design System
  • UX Research Updates
    • Discussed usability testing.
    • Want to gather quantitative data from interviewees in regards to the hero section.
    • Anyone interested in joining the UX Research Team Meeting?
• Discussion: Explore the HfLA Google Drive!
  • There are documentations created by current and previous volunteers in HfLA that may be helpful going forward.
    • Documentations, including the Website Roadmap Powerpoint, are available in the Drive.

Actions to take:

• Interested in becoming a UX (Design) Lead?
  • Please reach out to Kristine.
• Reach out to Simone if you are interested in joining the UX Research Team.

[kristine-eudey]

Meeting: 11/11/21

Participants:

To Discuss

• Introducing new Design Lead!
• New team member intro
• Proposed change UX Research meeting time
• Weekly Stand-Up (via Project Board - In-Progress) / Updates:
  • If you have not updated your issue this week, please take a minute to do so now~
• Design Critique / Sharing work in progress:
• Team Brainstorm in Miro: Generating "How Might We" statements to identify opportunities for improving the user experience on the site

Items Discussed:

• Research meetings time change. Possibly 5:30 Tue (PST).
• Anya and Jenna had questions on how to work on their issues.
• Jenna noticed the small thumbnail images within the program-area page are inconsistent with each other. (Issue: Review Alt Text for program-area images and ensure that they adhere to WCAG)
• Not enough time for How Might We team workshop. Will continue next week.

Actions to take:

• Simone will send out a survey to others to choose a time to meet that works for everyone.
• Make a master list of all the pages that are live but need a specific site address to access.

[kristine-eudey]

Meeting: 11/18/21

Participants: Anh, Jenna, Isaac, Summer, Kristine, Simone, Matthew , Jacqueline

To Discuss:

• Weekly Standup
• Sharing work completed in the last week

Items Discussed:

Issue updates:

• Isaac learning to create more issues on Kanban board for the team
• Simone met with research team to set intentions and goals for upcoming weeks:
  continue with persona creation for different user groups, create a research roadmap
• Summer and Jacqueline reviewing data to create personas
• Matthew creating issues for devs; added label type on issue when assigning; issue for privacy policy page
• Kristine tying up loose ends on issues; creating how-to's section in google shared folder; assisting Isaac to take over as new design team lead

Review of items in progress:

• https://github.com/hackforla/website/issues/2446 Isaac and Jenna comparing live site vs. figma files: if the pages aren't live yet, indicate this with the same color as shown in the site map key. We can also add a link to the site page if it is created but not yet live to help anyone navigate to that page.

• https://github.com/hackforla/website/issues/2328 Kristine working on choosing images to represent civic tech infrastructure; some disagreement with current image so Kristine edited ipad image with icons representing Hack for LA

• Jacqueline asking if we can clarify 'what is civic tech?'; how can we best represent that with the imagery? Not all volunteers may be familiar with this terminology. Jacqueline proposing this as a research idea.

• https://github.com/hackforla/website/issues/2354 Jenna to update alt text issue to indicate that images are decorative/null (alt="")

• Anh assigned a new issue

Actions to take:

• Figma logins are going to be changing to our personal Figma account logins. Kristine and Isaac will add our personal accounts -> keep an eye out for an email inviting you to join the team Figma page!

No design team meeting on 11/25 for Thanksgiving

[IsaacDesigns]

Meeting: 12/2/21

Participants: Isaac, Simone, Summer, Jenna, Anya, Ida, Stephen, Shruti

To Discuss:

• New member, Stephen, introduction!!!
• Would like to know where the research documents are located to help inform future designs.
• Figma spellchecker plugin and Google screenshot extension.
• Weekly standup (sharing work in progress and completed in last week).
• Rather than have only the design lead review issues we are going to start having the whole design team review each others issues.

Items Discussed:

• Simone will reorganize the Research documents in Hack for LA's Google Drive to make them easier to find and use.
• Isaac will research spellchecker plugins for Figma so that all team members can use them and get them installed.

Actions to take: