[Actions] Split news and recordings google form processing

.github/workflows/google-form.yml → .github/workflows/google-form-news.yml

@@ -1,4 +1,4 @@
-name: "[Cron] Update news and recordings from Google Form"
+name: "[Cron] Update news from Google Form"
 on:
   workflow_dispatch:
   schedule:

.github/workflows/google-form-recordings.yml

@@ -0,0 +1,74 @@
+name: "[Cron] Update recordings from Google Form"
+on:
+  workflow_dispatch:
+  schedule:
+    - cron: '42 10 * * *'
+jobs:
+  runner-job:
+    runs-on: ubuntu-latest
+    # Only run on main repo on and PRs that match the main repo.
+    if: |
+      github.repository == 'galaxyproject/training-material' &&
+      (github.event_name != 'pull_request' ||
+       github.event.pull_request.head.repo.full_name == github.repository)
+    steps:
+      - uses: actions/checkout@v4
+        with:
+          fetch-depth: 1
+
+      # BEGIN Dependencies
+      - uses: ruby/setup-ruby@v1
+        with:
+          ruby-version: "3.2"
+      - uses: actions/cache@v4
+        with:
+          path: |
+            vendor/bundle
+          key: ${{ runner.os }}-gems-${{ hashFiles('**/Gemfile.lock') }}
+          restore-keys: |
+            ${{ runner.os }}-gems-
+      - name: Install dependencies
+        run: |
+          gem install bundler
+          bundle config path vendor/bundle
+          bundle install --jobs 4 --retry 3
+          bundle pristine ffi
+      # END Dependencies
+
+      - name: Update recordings from Google Form
+        id: recordings
+        run: |
+           echo "new_recordings=$(bundle exec ruby bin/google-form-recordings.rb)" >> $GITHUB_OUTPUT
+
+      - name: Create Pull Request for Recordings
+        # If it's not a Pull Request then commit any changes as a new PR.
+        if: |
+          github.event_name != 'pull_request' &&
+          steps.generate.outputs.new_recordings == 'true'
+        uses: peter-evans/create-pull-request@v3
+        with:
+          title: "[Google Form] New Recording Submission!"
+          branch-suffix: timestamp
+          commit-message: add new recording from Google Form submission
+          add-paths: topics/
+          committer: "Saskia Hiltemann <[email protected]>"
+          author: "Saskia Hiltemann <[email protected]>"
+          body: |
+            New recording submitted!
+
+            **Submission Process checklist**
+            - [x] **Instructor** Record video
+            - [x] **Instructor** Submit video via form
+            - [x] **GTN** Pull request made by bot
+            - [ ] **GTN** Check if adjustments to PR are necessary
+              - [ ] Check [Submissions Form](https://docs.google.com/spreadsheets/d/1iXjLlMEH5QMAMyUMHi1c_Lb7OiJhL_9hgJrtAsBoZ-Y/edit?usp=sharing)
+              - [ ] New contributors need to be added?
+            - [ ] **GTN** Upload video to [GalaxyProject YouTube](https://www.youtube.com/c/galaxyproject)
+              - [ ] **GTN** Add youtube video id to PR after upload
+            - [ ] **GTN** Put Autogenerated captions in Google Doc ([folder](https://drive.google.com/drive/folders/1liyqDQDbxMNXvpQIaqFmoE2fB2aJIH9N?usp=drive_link))
+            - [ ] **Instructor** Fix autogenerated captions, comment here when done
+            - [ ] **GTN** Upload fixed captions to YouTube
+            - [ ] **GTN** Add the people who did the captioning to this PR
+            - [ ] **GTN** Merge PR!
+
+

bin/google-form-recordings.rb

@@ -91,4 +91,5 @@
 
 end
 
+STDERR.puts "new recordings: #{new_recordings}"
 puts new_recordings