Address group membership

constitution.adoc

@@ -38,27 +38,35 @@ The following groups are involved in the CF governance processes:
 * CF Governance Panel
 * Conventions Committee
 * Standard Name Committee
-* Ad-hoc project teams
+* Project teams
 * Community at large
 
 The following sections describe the specific roles of people in these groups.
 When additional data is available estimates as to the amount of effort per year in person-days will be added in order to support organisations in allocating people to fulfil these roles.
 
-Each group is composed of:
+The officers in each group are:
 
 * A chair, responsible for chairing meetings and communicating on the group's behalf;
 * A secretary, responsible for ensuring that meetings are properly minuted, maintaining the documents the group is responsible for, and ensuring that formal rules are adhered to; and
 * Other members who contribute to the work of the group.
+This may include officers who are appointed by the group in order to have responsibility for specific tasks.
 
-Each year, in each Panel and Committee, the longest serving member's term ends and, if the membership would thus shrink below the desired number, a new member is elected.
-A member can stand for re-election as many times as they like.
-Additionally, the Chair and Secretary are elected by vote within the group.
+== Composition of groups involved in CF governance
+
+Each year, at the Annual Meeting, the term of the longest serving member in the Governance Panel and each Committee ends.
+The Governance Panel can appoint volunteers to positions in the Governance Panel and any Committee at any time.
+A member can volunteer for membership in any group as many times as they like.
+
+The Chair, Secretary, and all officers within each group are elected by vote within the group at the Annual Meeting.
 Membership in one group does not preclude membership in others.
 
-Any group member can delegate internal duties as needed.
+Any group member can delegate their duties to a qualified delegate.
+
+Project teams can be appointed from volunteers by the CF Governance Panel and any Committee.
+Membership in a project team expires when the member resigns or the project team is dissolved.
 
 Contributions to any group involved in the CF governance process are tracked in a dedicated document by the secretary of the relevant group.
-Ad-hoc project teams fall in the responsibility of the secretary of the group that created them.
+Project teams fall in the responsibility of the secretary of the group that created them.
 
 === Constitution of the CF Governance Panel
 
@@ -99,7 +107,7 @@ The CF Governance Panel:
 * Arbitrates in the case of disagreements; and
 * Guides the relationship of CF to other activities and representing the Conventions as an institution
 
-The Panel can delegate any responsibility to an appropriate committee or ad-hoc project team as needed.
+The Panel can delegate any responsibility to an appropriate committee or project team as needed.
 
 The CF Governance Panel is composed of a total of 5 members.
 
@@ -121,7 +129,7 @@ Each committee will be assisted in its responsibility by a permanent and funded
 The manager of CF conventions will be the secretary of the conventions committee and the manager of CF standard names will be the secretary of the standard names committee.
 The committee will propose priorities for work by its secretary.
 
-The committees may not devolve responsibility for the CF standard to other bodies, but they may encourage the formation of other permanent or temporary ad-hoc groups to debate issues and propose developments to CF.
+The committees may not devolve responsibility for the CF standard to other bodies, but they may encourage the formation of other permanent or temporary project groups to debate issues and propose developments to CF.
 
 Each committee will ensure that the parts of the standard for which it is responsible, any supporting documents and resources, and the procedures for proposing and deciding changes are kept up-to-date and made publicly available.
 
@@ -176,15 +184,15 @@ The Standard Names Committee:
 The Standard Names Committee is composed of a total of nine members.
 
 // Everything below here to EOF is from Daniel and to be integrated
-== Ad-hoc project teams
+== Project teams
 
-Ad-hoc project teams can be created by the CF Governance Panel and any of the existing Committees.
+Project teams can be created by the CF Governance Panel and any of the existing Committees.
 They have a specific mandate and scope and are entrusted with completing specific tasks within a limited duration.
 There are no limits on their size or membership.
 After their defined duration has expired, a project team is dissolved.
-If it has not been able to complete all of its tasks, a new ad-hoc project team can be created.
+If it has not been able to complete all of its tasks, a new project team can be created.
 
-Examples for tasks that might be completed by an ad-hoc project team are:
+Examples for tasks that might be completed by an project team are:
 
 * Migrating between technical platforms (e.g. Trac to GitHub);
 * Upgrading the CF Checker;