meeting minutes 2024-12-08

content/meeting-minutes/2024-12-08.md

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+title = "2024-12-08 Meeting"
+template = "post.html"
+date = 2024-12-08
+tags = ["meeting-minutes"]
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+
+# 2024-12-08 Meeting
+
+Start Time: 17:09
+End Time: 17:52
+
+# Attendance
+- Alice
+- Quinn
+- Iris
+- Elena
+- Nadia
+- Autumn
+- Riley
+
+# Last Week's TODOs
+- Iris
+  - [ ] Put in Neo-Medusa thing
+- Riley 
+  - [ ] Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
+- Alice
+  - [x] Forward sponsorship payments to Justin
+- Elena 
+  - [ ] Find how to get Soundbyte spotlight (info in one of the meeting minutes)
+  - [ ] Email blast stuff (info in one of the meeting minutes)
+- Autumn
+  - [ ] Cooking the dragon into a nice meal
+
+# Last Week's MH TODOs
+- Alice
+  - [ ] MH food permit (long-term)
+- Iris
+  - [x] Email Erin Larson again
+
+# Topics for Discussion
+- HooHacks correspondence
+  - Done
+- Butter robot
+  - Iris is emailing them right now about it
+- MH shirts, bags
+  - Have successfully used Wentworth Screen Printing according to Kelton
+- Spring activities fair
+  - Tue, Feb 11 (happy birthday alice)
+  - We will register to recruit 
+    - Need more candidates for next-year officers
+  - Minimum viable effort
+- Spring Tech Kick-Off
+  - Is probably happening, so we're aware
+  - Elena will let us know if she sees anything about it
+- MH: {reg, advertising}
+  - Just needs to get put up
+    - Will be very easy for Nadia to put up a VM for it
+  - Should stagger the announcements in the MH and ACM servers to deal with bottlenecking in email infrastructure
+  - I, Quinn, will contact Mini about existing promotional materials
+  - Plenty of posters
+- Long-term bed bug solution brainstorming
+  - Returning to regular maintenance of ACM rooms, like washing bean bag and couch covers
+  - More regular vacuuming (like biweekly)
+  - Tangentially related: they may have taken the trash bin out?
+  - Get diatomaceous earth and sprinkle it on the covers whenever we wash them
+    - This microlacerates them and dehydrates them until they die
+- Mini-hacks
+  - Mini-CTF
+  - Code Golf
+  - Smash Tourney
+  - Presentation Karaoke
+  - Like Mini-"Advent of Code"
+- Should start thinking about prizes
+  - Alice will do this after she looks at shirts, bags, and food pricing
+  - Avoid laptops/computers
+  - Headphones are good
+    - 1000XM4s/-5s
+
+# TODOs
+- Iris
+  - [ ] Put in Neo-Medusa thing
+- Riley 
+  - [ ] Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
+- Elena 
+  - [ ] Find how to get Soundbyte spotlight (info in one of the meeting minutes)
+  - [ ] Email blast stuff (info in one of the meeting minutes)
+- Autumn
+  - [ ] Cooking the dragon into a nice meal
+- Iris + Autumn
+  - [ ] More regular washing covers in ACM rooms
+
+# MH TODOs
+- Iris
+  - [ ] Follow up with both sponsors about swag and deadlines
+- Alice
+  - [ ] MH food permit (long-term)
+    - (Including determining how much food to get)
+  - [ ] Reconaissance for costs
+  - [ ] Dig into MH tees details
+    - Wentworth Screen Printing
+- Quinn
+  - [ ] Ask Mini about extant and unused MH t-shirt design