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1 change: 1 addition & 0 deletions flow-docs/actions.md
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# Use actions
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Actions open a range of possibilities for composing business logic. With Actions, you can perform operations, such as Create, Update, Delete, Assign, or Perform Action. Internally, an action creates a custom message. Developers refer to these actions as ”messages”. Each of these messages is based on actions taken on an entity record. If the goal of a process is to create a record, then update it, and then assign it, there are three separate steps. Each step is defined by the capabilities of the entity – not necessarily your business process.

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# Add a condition to a flow
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Specify that a flow performs one or more tasks only if a condition is true. For example, specify that you'll get an email only if a tweet that contains a keyword is retweeted at least 10 times.

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# Manage connections in Microsoft Flow
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If you create a connection in Microsoft Flow, you can easily access your data while building a flow. Microsoft Flow includes commonly used connections, including SharePoint, SQL Server, Office 365, OneDrive for Business, Salesforce, Excel, Dropbox, Twitter, and more. Connections are shared with PowerApps, so when you create a connection in one product, the connection shows up in the other.

For example, you can use a connection to perform these tasks:
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# Sharing and connectors admin analytics reports
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Organizations need insights into how apps are used and who's using them. The Admin analytics sharing and connectors reports provide insight into how Microsoft Flow is being used within your tenant.

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# The Admin Center
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The admin center is the central location where tenant admins and environment admins manage an organization’s data policies and environments. Any changes you make in the admin center are immediately available to users within the organization.

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# Create an approval flow that requires everyone to approve
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This walkthrough shows you how to create an approval workflow that requires everyone (all assigned approvers) to agree for a vacation request to be approved, but any approver can reject the entire request.

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# Use the apply to each action in Microsoft Flow to process a list of items periodically
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Many triggers can immediately start a flow based on an event such as when a new email arrives in your inbox. These triggers are great, but sometimes you want to run a flow that queries a data source on a predefined schedule, taking certain actions based on the properties of the items in the data source. To do this, your flow can be started on a schedule (such as once per day) and use a loop action such as **Apply to each** to process a list of items. For example, you could use **Apply to each** to update records from a database or list of items from Microsoft SharePoint.

In this walk-through, we'll create a flow that runs every 15 minutes and does the following:
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# Use Markdown in Microsoft Flow approval requests
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This article teaches you how to use [Markdown](https://en.wikipedia.org/wiki/Markdown) syntax to add rich formatting and tables to your approval requests.

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# Manage approval requests in Microsoft Flow
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Microsoft Flow makes it easy to automate [approval workflow processes](modern-approvals.md). In this walkthrough, you learn how to view, approve, and reject approval requests sent from Microsoft Flow.

## View pending approval requests
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# Best practices in using business process flow attributes
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Legacy process-related attributes in entities is deprecated. Here are some best practices for using the *Active Stage* (activestageid) attribute on the business process flow entity.
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# Best practices for workflow processes
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This topic contains best practices for creating and managing workflow processes.

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# Billing and metering questions
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This article answers frequently asked questions regarding billing and metering in Microsoft Flow.

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# Add an on-demand workflow to a business process flow
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You can trigger on-demand workflows from inside a business process flow. For example, you can add an on-demand workflow to a business process flow so that an activity, such as a task or email, is created whenever a stage is completed.

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# Run your flows with physical buttons (bttns) from The Button Corporation (Preview)
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Trigger your flows by pressing a bttn (a physical button made by [The Button Corporation](https://my.bt.tn/)). For example, you can press a bttn that triggers a flow to perform these tasks:

* contacts your helpdesk with location information
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# Business process flows overview
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You can help ensure that people enter data consistently and follow the same steps every time they work with a customer by creating a business process flow. For example, you might want to create a business process flow to have everyone handle customer service requests the same way, or to require that people get approval for an invoice before submitting an order. Business process flows use the same underlying technology as other processes, but the capabilities that they provide are very different from other features that use processes. To learn how to create or edit a business process flow, see [Create a business process flow](create-business-process-flow.md).

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# Introducing button flows with user input
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Create a button flow to run routine tasks by simply tapping a button. Customize your flow by allowing the user to provide specific details that will be used when the flow runs. This topic walks you through creating a button flow that takes input from the user and then running the button flow, highlighting how to provide the user input.

You can create a button flow in the Microsoft Flow website or the mobile app for Microsoft Flow. For this topic, you'll use the website.
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# Build an approval loop by using Microsoft Flow and the Microsoft Common Data Service
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The Common Data Service can give you a way to build flows that have information stored in a database independent of a flow. The best example of this is with approvals. If you store the status of the approval in an entity, your flow can work on top of it.

In this example, you'll create an approval process that starts when a user adds a file to Dropbox. When the file is added, information about it appears in an app, where a reviewer can approve or reject the change. When the reviewer approves or rejects the change, notification mail is sent, and rejected files are deleted from Dropbox.
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# Create a flow that uses the Common Data Service
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Improve operational efficiency with a unified view of business data by creating flow that uses the [Common Data Service](https://powerapps.microsoft.com/tutorials/data-platform-intro/). Deploy this secure business database that comprises well-formed standard business entities (such as Sales, Purchase, Customer Service, and Productivity) in your organization. Store organizational data in one or more [custom entities](https://powerapps.microsoft.com/tutorials/data-platform-create-entity/), which offer several benefits over external data sources such as Microsoft Excel and Salesforce.

For example, leverage the Common Data Service within Microsoft Flow in these key ways:
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# Configure custom actions from a workflow
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You can enable a custom action from a workflow without writing code. More information: [Invoke custom actions from a workflow](invoke-custom-actions-workflow-dialog.md).

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# Configure workflow stages and steps
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When you design workflows you have the option to contain the logic you want to perform in stages and steps.

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# Create an automated flow by using Common Data Service
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With the Common Data Service connector, you can create flows that are initiated by create and update events within your Common Data Service database. Additionally, you can perform create, update, retrieve, and delete actions on records within the Common Data Service database.

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# Create a flow by using Dynamics 365 (online)
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By using a Dynamics 365 connector, you can create flows that initiate when an event occurs in Dynamics 365, or some other service, which then performs an action in Dynamics 365, or some other service.

In Microsoft Flow, you can set up automated workflows between your favorite apps and services to synchronize files, get notifications, collect data, and more. For more information, see [Get started with Microsoft Flow](getting-started.md).
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# Create a custom action
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Use custom actions when you want to automate a series of commands in the system. Actions expand the vocabulary available for developers to express business processes. With core verbs like Create, Update, Delete, and Assign provided by the system, a Action uses those core verbs to create more expressive verbs like Approve, Escalate, Route, or Schedule. If the definition of a business process changes, someone who isn’t a developer can edit the custom action so the code doesn’t need to be changed.

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# Use adaptive cards in Microsoft Teams
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You can create a flow that posts [adaptive cards](https://adaptivecards.io) to a Microsoft Teams channel. With adaptive cards, you can use rich formatting to make your posts clearer, interactive, and engaging. Adaptive cards can contain components like images, graphs, richly formatted text, and more.

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# Create custom response options for approval flows
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Let’s say you want to send an approval request each time an employee uploads an expense report to SharePoint and then allow the approver to respond with one of three options: Accept, Need more info, or Reject.

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# Tutorial: Create a business process flow to standardize processes
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This tutorial shows you how to create a business process flow with PowerApps. To learn more about why you use business process flows, see [Business process flows overview](business-process-flows-overview.md). For information on creating a mobile task flow, see [Create a mobile task flow](https://docs.microsoft.com/dynamics365/customer-engagement/customize/create-mobile-task-flow).

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# Create a flow in a solution
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Flows you create in a solution are known as *solution-aware* flows. Follow these steps to create a solution-aware flow.

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# Create a mobile task flow
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Design a flow in Dynamics 365 for phones or Dynamics 365 for tablets based on common tasks your users perform. For example, if they need to regularly perform a series of follow-up steps after client meetings, create a task flow. When users tap the new task in their mobile app, it will lead them through from start to finish so they don't forget an important step.

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# SharePoint remind me
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SharePoint lists and libraries allowed you to define custom metadata columns to track dates. With Microsoft Flow's integration with SharePoint, you can easily create reminder flows, based on DateTime columns in SharePoint. With reminder flows, you receive a personal email alert a predetermined number of days in advance of a date on any document or item in SharePoint.

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# Create team flows
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Create a team flow by adding others in your organization as owners. All owners of a team flow can perform these actions:

* View the flow's history (that is, each run).
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# Manage SharePoint page approvals with Microsoft Flow
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SharePoint site admins can use Microsoft Flow to require new or updated site pages to be approved before being published.

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# Use data operations with Microsoft Flow
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In this walkthrough, you learn about some of the Microsoft Flow’s popular data operations, such as compose, join, select, filter array, create table, and parse JSON that are available to manipulate data when you create flows.

## Prerequisites
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# Work with business process flows using code
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A *business process flow* lets you create more efficient and streamlined sales, service, and other business processes. It creates a visualization of your business process by placing special controls at the top of the entity forms. Users are guided through various stages of sales, marketing, or service processes towards completion. Each process supports multiple stages and steps. You can add or remove steps, change the order of stages, or add new entities to the business process flow.

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# Custom Common Data Service workflow activities (workflow assemblies)
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Common Data Service supports the registration and execution of custom workflow activities in addition to the out-of-box activities provided by [Windows Workflow Foundation](https://docs.microsoft.com/dotnet/framework/windows-workflow-foundation/).

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# Let customers test drive your flows on AppSource
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Do you want to show off how your app integrates with Microsoft Flow? We now Test Drive solutions on [AppSource.com](https://appsource.microsoft.com) as a way for you to share Microsoft Flow integration with customers, and generate leads for your business.

## What is a Test Drive solution?
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# Microsoft Flow for enterprise developers, ISVs, and partners
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As a developer, you can extend Microsoft Flow, enabling even more powerful solutions for organizations and customers.

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# Integrate Microsoft Flow with websites and apps
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Embed Microsoft Flow into your app or website using *flow widgets* to give your users a simple way to automate their personal or professional tasks.

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# Custom connectors in Microsoft Flow
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Without writing any code, you can build workflows and apps with [Azure Logic Apps](https://azure.microsoft.com/services/logic-apps), [Microsoft Flow](https://flow.microsoft.com), and [PowerApps](https://powerapps.microsoft.com). To help you integrate your data and business processes, these services offer [180+ connectors](https://docs.microsoft.com/connectors/) - for Microsoft services and products, as well as other services, like GitHub, Salesforce, Twitter, and more.

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# Sample: Work with business process flows
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This sample demonstrates how to programmatically work with business process flows such as retrieving the business process flow instances for an entity record, retrieving active path for a business process flow instance and its process stages, and changing the active stage. For information about these concepts, see [Work with business process flows using code](business-process-flows-code.md)

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# Edit a solution-aware flow
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Follow these steps to edit a solution-aware flow.

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# Trigger a flow based on email properties
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Use the **When a new email arrives** trigger to create a flow that runs when one or more of the following email properties match criteria that you provide:

| Property | When to use |
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