2019-06-01-planning-call.md

2019-06-01 Our Networks Planning Call

📅 Date: Saturday, June 01, 2019 @ 1:00-2:00pm
🙋 Participation: meet.jit.si/ournetworks and calendar
📓 Notes:: https://hackmd.io/thUKLLPMQSan3mRo2d6bGA?edit
👪 Attendance:

• ben
• garry
• sarah
• eloisa
• dc

Agenda

• Old Business
  • ben, sara (infura, Chris from bunz), dc: sponsorship outreach
• Standing Business
  • Run through "In Progress"
    • Vibing
      • #34
    • Announce Date and Time
  • Run through "Calendar Deadlines"
• Other Business
  • Advertising
  • Questions for Venue
  • Keynote Planning
  • Design Things
  • A/V
  • Sponsorships
  • Budget
    • Translation
    • AV

Notes

• Website
  • Getting final assets from Amelia end of next week (Jun 7?)
  • Figure out interactivity the site requires
  • Easter eggs
  • Content changing?
  • Community billet / travel visiting page
• Next steps: working session following weekend (June 8-9)
• June 10-14 check-in
• Getting out just after after?
• Translations to FR (different languages below)
• Garry leading

CFP Advertising

• early submissions! exciting!
• more individual posting
• how do we feel about linking to proposals repo?
  • open
  • not officially accepted
• doing a round with our look and feel?
  • digital / paper poster?
• maybe link to co-work website sesh June 8?
  • YES!
• round of advertising after June 8 with assets!

Questions for Venue

• General questions: #39
• A/V needs: #33
• Way to do something outside?
  • program?
  • time in schedule
• Kickoff vision?
  • Amy Wibowo (@sailorhg) -- hardware hacking party? https://twitter.com/sailorhg/status/1112893702802878464
  • Free Greek and hardware nearby, workshoppy?
  • Activities; Screening?
  • Sarah has free-standing projection thing, mobile screening,
  • #TODO pick up thread post-venue workshop
• A/V
  • Early update from hank, Elon has connections to outside group?
  • Next step: call with Hank, Yurko, Elon and A/V coordinating needs
  • Standing calls?
    • Might be difficult for next bit (June/July) as we go async

Design Things

• A/V and font wieghts for compression
• logo feedback
• doing a 2019 version based on Treatment from Amelia

Keynote Planning

• last year:
  • one keynote
  • opening and closing done by us
• ideal keynote speaker (hopes and dreams!):
  • don't like morning keynotes +1 +1
  • two keynotes:
    • one technical keynote and one non-technical?
    • Friday then move into opening party
    • conversational format one
  • travel costs?
    • sarah: shouldn't invite out-of-town if we cannot offer travel support
    • dc: side note.... this year do not want to encourage airbnb (explore alternatives)
    • probably budget-constraint for this year
• Early thoughts on people: < --✂-- snipped --✂-- >
• Come up with list of people we want to invite (keep list private)
• Invite someone in July as target
• Us as group not having to defend our curatorial choices

Sponsorships

• Protocol Labs $ got in
• ISOC has a routing number issue
• Mozilla WINS need follow-up
• sarah: will send sponsorship emails to bunz and infura
• dc: code for science & society & qri follow-up

Budget

• Translation honoraria
• AV honoraria
• Need to revisit with venue amts

Upcoming Topics

• Keynote Planning
• A/V

TODOs

• garry: cultivate website relaunch
• sarah: help with digital shareables
• ben: AV call within next 2 weeks + periodic calls in August
  • equipment needs, rentals, etc.
  • hiring people to do livestream?
  • post-processing
• dc: add garry, eloisa to alterna account signer list, drop patcon
• dc: tmac site visit
• dc: add/transfer notes and slight github cleanup
• dc: set up keynote brainstorming
• dc: sort out ISOC issue?