Fedora CoreOS Weekly Meeting

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FCOS-Meeting

Meeting Notes

The meeting is held every week, meetings are at 16:30 UTC on Wednesdays. The meeting is held in #fedora-meeting-1 on libera.chat. The meeting is logged and the logs are available at https://meetbot.fedoraproject.org/teams/fedora_coreos_meeting/

Required Concepts

Voting

On some topics we will need to vote. The following rules apply to the voting process.

Working Group Members and Points of Contact

Please see [meeting-people.txt](https://github.com/coreos/fedora-coreos-tracker/blob/main/meeting-people.txt).

Meeting host Requirements

The meeting host needs to have IRC configured and setup on their machine. The host needs to have access to the following channels on libera.chat - `#fedora-meeting-1` - `#fedora-coreos` The host needs to have a fedora account and be able to post discussion topics to the [fedora project](https://discussion.fedoraproject.org/tag/coreos-wg)

## For Regularly Scheduled Meetings

A quorum for the meeting is 5 people, or 51% of the members of the WG listed
below, which ever is lower. Voting items must pass with a majority of the
members voting at the meeting.

For General Ad-Hoc Votes

• All ad-hoc votes will be held via tracker issues.
• Ad-hoc votes must be announced on the current primary mailing list for Fedora Atomic (atomic-devel).
• Ad-hoc votes must be open for at least three working days (see below) after the announcement.

At least 5 people must vote, or 51% of the WG membership, whichever is
less. Votes are "+1" (in favor), "-1" (against), or +0 (abstain). Votes
pass by a simple majority of those voting.

For Urgent Ad-Hoc Votes

• All ad-hoc votes will be held via tracker issues in the fedora-coreos-tracker repo.
• Ad-hoc votes must be announced on the current primary mailing list for Fedora CoreOS.
• Ad-Hoc votes must be open for at least three hours after the announcement.

At least 5 people must vote, or 51% of the WG membership, whichever is less. Votes are "+1" (in favor), "-1" (against), or +0 (abstain). Votes pass by a 2/3 majority of those voting (round up).

Meeting Steps

1. Join channel #fedora-meeting-1 on libera.chat copy these commands and paste them in the channel

   • #startmeeting fedora_coreos_meeting
   • #topic roll call

2. Switch to channel #fedora-coreos on libera.chat

   • Copy the following notification and post it

     aaradhak anthr76 apiaseck davdunc dustymabe gursewak jaimelm jbrooks jcajka jdoss jlebon jmarrero lorbus miabbott nasirhm quentin9696[m] ravanelli saqali walters 
     FCOS community meeting in #fedora-meeting-1
     If you don't want to be pinged remove your name from this file: https://github.com/coreos/fedora-coreos-tracker/blob/main/issue_template/meeting-template.md
     

3. Switch back to #fedora-meeting-1 wait for people to join and add each of them as a chair

   • #chair <name>

4. After 2-4 mins pass start the Action items from last meeting

   • #topic Action items from last meeting
   • #topic there are no action items from the last meeting.

5. After the Action items are covered start the topics from the tracker

   • Cover the below topics from the tracker repo
     • #topic F39 FCOS Test Week on September 25 \n- #link F39 FCOS Test Week on September 25 fedora-coreos-tracker#1565 \n- [ ] #topic tracker: Fedora 39 changes considerations \n- #link tracker: Fedora 39 changes considerations fedora-coreos-tracker#1491 \n- [ ] #topic Handling of default users/groups \n- #link Handling of default users/groups fedora-coreos-tracker#155 \n

6. Once all the topics are covered start the open floor

   • #topic Open Floor

7. Once the time limit is reached or the open floor is quiet end the meeting

   • #endmeeting

Housekeeping

1. Navigate to the tickets that were discussed

   • Remove meeting label
   • Add any relevant information to the ticket

2. Email a meeting summary

   • to: [email protected]
   • subject: Fedora CoreOS Community Meeting Minutes YYYY-MM-DD
   • cc: [email protected]
   • The body of the email is two parts

     • Header

       1. Copy and paste the following

          Minutes: <this-meetings-notes>.html
          Minutes (text): <this-meetings-notes>.txt
          Log: <this-meetings-notes>.log.html
          

       2. Update the <this-meetings-notes> with the link from https://meetbot-raw.fedoraproject.org//fedora-meeting-1/YYYY-MM-DD/

     • Body

       1. Copy and paste the contents of the <this-meetings-notes>.txt file

3. Post to fedora project

   • subject: Fedora CoreOS Community Meeting Minutes YYYY-MM-DD
   • category: Project Discussion
   • tags: coreos-wg
   • Copy and paste the contents of the <this-meetings-notes>.html file

4. Create issue with next person in rotation